Zynk Workflow Documentation

This task will generate a statement for customers that have a non zero balance on their account, and send it to their email address via an SMTP server.

Settings

Sage 50 Connection

Required
The connection to Sage 50 UK to use. See the Connecting to Sage 50 UK article if you require more information on how to create/manage connections.

SMTP Connection

Required
The connection for the SMTP server to use. See the Connecting to an SMTP Server article if you require more information on how to create/manage connections.

Body

Required
The content for the email. If the body is in HTML, be sure to set ‘HTML Body’ to true.

From

Required
The email address the emails will appear from (e.g. noreply@mycompany.com)

HTML Body

Required
Set to true if the body of the emails are HTML

Ignore Restrict Mail Flag

Required
Set to true to send statements to customers who have the ‘Restrict Mail’ option enabled, or false to exclude such customers.

Include Negative Balances

Required
Set to true to send statements to customers with a negative balance on their account, or false to exclude such customers.

Strong Validation

Required
Set to true to only send the email if the customer’s email address was successfully validated against the destination SMTP server, or false to still send the email if it was not possible to validate the email addresses against the server. This setting only takes effect when the ‘Validate Against SMTP Server’ setting is set to true.

Subject

Required
The subject for the emails

Validate Against SMTP Server

Required
Set to true to validate the customer email addresses against the destination SMTP server before trying to send the email, or false to perform only basic validation on the format of the email address.

Send Failure Notification

Required
Set to true if you would like to be sent a notification if a statement could not be sent due to an invalid customer email address or an email send error. The notification includes the statement as an attachment.

Send To

Optional
The email address to send the failure notification email to. You can specify a list of email addresses if you would like to send the same email to multiple recipients. A list can be provided either as a comma separated list, or by chosing the ‘List’ data type and entering each address separately.

Frequency

Required
How frequently to send the statements.

Next Send Date

Required
When the frequency is not set to ‘Manual’, this is the date statements will next be sent. This will be updated automatically when the statements are sent. |

Add Background

Required
Set to true to add a background to the statements generated. For example, this could be used to include a letterhead or watermark in the invoices.

Background File

Optional
The file to use as the background to the statements generated.

Report File

Required
The Sage .report/.layout file to use to generate the statements e.g. C:\ProgramData\Sage\Accounts\2013\Company.000\Layouts\EMASTOS.layout

Use Test Mode

Required
Set to true to send the invoices to the ‘From’ address instead of the customer’s address, and to prevent the printed and emailed flags being updated in Sage. This should be used during testing to prevent customers receiving the emails, and to allow you to view them for yourself.

Zynk Settings

See Common Task Settings

Examples

You can find an example of how to use this task in the Sending Invoices and Statements from Sage 50


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